In this workshop, we will delve into the essential elements of conducting productive construction meetings and creating accurate meeting minutes. Meticulous meeting minutes from construction meetings offer a comprehensive reflection of all stakeholders’ perspectives. They serve as crucial documentation, providing an accurate portrayal of the project’s current status and outlining agreed-upon next steps by all parties involved. However, achieving this level of precision is no simple task. Proper meeting minutes demand effective listening, precise recording, and, most importantly, a clear understanding of the risks associated with unfulfilled action items.
The workshop will cover:
- Facilitating productive and streamlined construction meetings
- Identifying various types of construction meetings and their optimal timing
- Capturing precise and factual construction meeting minutes
- Recognizing standard agenda topics and additional discussion points for documentation
- Highlighting the significance of construction meeting minutes in project deliverable and risk management
- Encouraging project stakeholders to fulfill recorded commitments
- Effectively managing actionable items arising from meetings
- Appreciating the transformation of construction meeting minutes into permanent records
- Implementing efficient distribution and follow-up procedures
Who Should Attend:
- Project Managers and Coordinators: Responsible for overseeing construction projects and ensuring effective communication among team members.
- Site Supervisors: In charge of coordinating activities on construction sites and facilitating meetings with subcontractors and workers.
- Construction Managers: Involved in managing construction projects and ensuring that meetings are conducted efficiently to meet project timelines and budgets.
- Architects and Engineers: Responsible for providing design input and technical expertise during construction meetings.
- Subcontractors: Attend meetings to discuss project progress, address issues, and coordinate with the general contractor.
- Owners and Developers: Participate in meetings to stay informed about project status, provide input, and make decisions.
- Legal and Contracting Professionals: Ensure that meeting minutes accurately reflect discussions and decisions made during construction meetings to mitigate potential disputes.
- Consultants and Advisors: Offer expertise and guidance on best practices for conducting effective construction meetings and documenting meeting minutes.
- Anyone involved in the construction process who needs to communicate effectively, track project progress, and ensure that decisions are documented and implemented.
Virtual Classroom Session: 1 session of 3.5 hours
This workshop is worth 1 Gold Seal credit.